Incoming Animal - Multiple Stray Animal Procedure

To enter Multiple Incoming Stray Animals:

1. Check to see if the animal has ID or a microchip. Be sure to search the system to see if the animal already exists. If the animal is found in the system, note the Animal ID number.
2. If you have at least the name of the person bringing in the stray, do the following:
   • Search for the person.
   • If found, skip to step #4.
   • If not found, click on the Create a New Entry link or click on the New Record link in the orange menu to the left of the screen (if enabled for your site).
   • Fill in the relevant blanks on the Add New Person Mandatory fields: first name, last name, residential address, mailing address if different than residential,   telephone number, and gender.  Depending on your organisation you may be required to confirm identification and include date of birth.
   • Click Update Details.
3. If you have no information about the person bringing in the stray, access the Edit Person Details page that has been set up as Last Name: Anonymous First Name: Person. You should be able to access it from the Add New Person page via the link at the top left Click here for Anonymous Person *This procedure may differ at different locations.  Be sure to double check with the manager. 
4. On the Edit Person Details page, click on the Scroll To Bottom link in the upper left-hand section of the screen and then click on the Stray link in the Personal Categories
5. On the Stray page click on the Add New Stray Animal *
   • *If the animal is already in the system on the Stray page click on the Enter an Existing Animal
   • *On the Animal Search page enter the Animal ID in the Go To Animal ID Click View.
6. Complete the Identification, Animal and Status Detail sections as described above, then click the Add Animal button.
7. Select Receipt for Multiple Animals 
8. On the resulting page, complete the following:
9. • Enter Animal Quantity: This is the remainder of the animals you need to enter, not the number in total. E.g. if you are entering a litter of 3 kittens, the number entered here should be 2, because you have already entered the first one.
   • Type: This will default to the same as the original animal, however, you may change it to the corresponding adult/baby type for that species (e.g. if the first animal is a Cat, you can make all subsequent records Kittens but you would not be able to make them Dogs). 
   • Gender: defaults to the same as the original animal. Amend if the subsequent animal(s) are of a different gender.
   • Primary Colour: default to the same as the original animal. Click the down arrow to adjust if required.
   • Secondary Colour: default to the same as the original animal. Click the down arrow to adjust if required.
   • Circumstance: defaults to the same as the original animal. Click the down arrow to adjust if required. 
   • Feral: will default to the same as the original animal. Click the down arrow to adjust if required.
   • Copy the above information to all new animals: if all the subsequent animals are identical to the details you've just completed, then make sure this box is ticked. This will duplicate the original details exactly onto the subsequent animal files. If each animal is significantly different, untick this box.
10. Click Multiply Animals
11. • If the Copy the above information to all new animals box was unticked, a pop up to deploy that allows you to amend the above details individually for each subsequent animal one at a time until all are complete.
12. Popup Window: You will see a mini window pop up and the main page behind it will say Loading… Once the page is loaded the main window will then go back to the original Edit Animal Details page which is the first Animal ID on the popup window in orange.
13. This function automatically assigns each animal with an Animal ID. The mini popup window is the link for you to use to go into each animal record and add all of the specific details for each individual animal. It can be minimised to the desktop toolbar at the bottom of your screen until you are ready to complete the details of the remaining animals. To view the mini window: locate it in your bottom toolbar and click on it or toggle to it (hold the ALT key down and press TAB) *.
14. • *If the mini popup window is accidentally closed, on the main window, in the Animal Menu on the right-hand side of the screen, click on the Reload Multiple Animal Popup. This feature will only function until another multiple animal pop up is created on the same computer.
15. The first Animal ID number link is assigned to the animal record you have already completed. Subsequent Animal ID numbers are assigned to each animal created in turn. Use the links to change any further information unique to each individual (e.g. distinguishing features).
16. Once you have updated all of the animal records to reflect each individual animal, go back to the mini popup window and click on the Kennel Card link. This will change the main window to display the kennel cards.
17. • You will notice there is a separate card for each animal, scroll down to view each.
    • Click on the Print Kennel Card link to print all of the Kennel Cards displayed.
    • Click on the Save Kennel Card link to move the Kennel Cards to each applicable animal record automatically.
18. Once you have printed out and saved the Kennel Cards, bring up the mini window again and click on the Stray Receipt link.
19. • You will notice that this link actually disappears and the main window displays the Add Receipt page.
    • At this point you can close the mini popup window by clicking on the Close Window link.
    • As a safety, the system will ask you if you are sure you want to close the mini popup window, click OK.
20. The Add Receipt page will display.
21. • Payment Method: Click on the down arrow to select Free of Charge. *Generally there is not a fee for admitting a stray; however, this may differ at different shelters. This page is displayed so that donations can be entered if needed.
    • Click Update + Print.
22. If your site is set up for digital signatures, have your client sign now and print a copy of the form for them (see above for more details). ShelterBuddy will automatically save a signed PDF copy of the form as a stray receipt on the animal’s page for your reference if required.
23. If you are NOT set up for digital signatures, print two copies of the receipt and have the client sign your copy.
24. Stray forms can be emailed to clients for sites that are working towards a paperless office. 

Don’t forget to:

• Take and upload a photo of each animal.
• Enter vaccinations, tests and treatments if administered at the time of intake.
• Print out new Kennel Cards after photos have been attached.
• Add any applicable notes to the General Animal Notes link in the Animal Menu on the right side of the Edit Animal Details page.
• Link the animals if they are part of a litter by using the Create Litter link in the Animal Menu on the right side of the Edit Animal Details page.
• Assign a kennel number to each animal once they have been placed, if it has not already been done.