Emergency Evacuation: Release

Depending on the circumstances of the emergency, an Emergency Evacuation Animal may be released back into the custody of the person who delivered it in the first place (if that was the rightful owner) OR it may need to be released into the custody of someone other than the person who surrendered it into care (e.g. if the animals were entered anonymously due to being evacuated from a disaster area). It may also be released permanently to the care of the shelter that took it in (e.g. if the shelter that evacuated the animal was demolished beyond hope of being rebuilt or the owner is no longer able to care for the animal).

1. Search the system for the animal’s file and note the Animal ID number. They may or may not be linked to the person surrendering them.
2. Search for surrendering person.
   • If found, skip to step #3.
   • If not found, click on the Create a New Entry link or click on the New Record link in the orange menu to the left of the screen (if enabled for your site).
   • Fill in the relevant blanks on the Add New Person Mandatory fields: first name, last name, residential address, mailing address if different than residential,   telephone number, and gender.  Depending on your organization you may be required to confirm identification and include the date of birth.
   • Click Update Details.
3. On the Edit Person Details page, click on the Scroll To Bottom link in the upper left-hand section of the screen and then click on the Emergency Evacuation link in the Personal Categories
4. On the Emergency Evacuation Details page click on the Release Previously Evacuated Animals
   • On the Animal Search page enter the Animal ID in the Go To Animal ID Click View.
5. Complete the following (All Yellow fields are mandatory and may or may not be listed below):

Identification Details

6. Status: click on the down arrow and select the most appropriate status. This may vary significantly depending on the situation and what statuses have been enabled for your site, but most commonly used would be Emergency Evacuation - Released. 
   • If the animal has any Identification that has been issued by the shelter during its stay that is not yet recorded on the file, this should be done now.
   • The Evaluation Category can be confirmed at this time if Asilomar or Maddie’s Fund practices are in use.
7. All other details should already be correct, but if not update anything outstanding (e.g. animal’s name may not have been known on entry if it came in via a disaster scenario).
8. Click Add Animal at the bottom of the screen.
9. This will take you to the Receipt Type
10. The Add Receipt page will display.
    1. Payment Method: Click on the down arrow to select the method of payment. EX: credit card, check, cash, etc. If no fee is required, click on the down arrow to select Free of Charge.  This page is displayed so that donations can be entered if needed.
    2. Complete applicable fields based on the payment method.
    3. Ensure there is a designated allocation selected if receiving payment.
    4. If your site is enabled for digital signatures, have the client sign now.
    5. Click Update + Print.
11. If your site is not enabled for digital signatures, print two copies of the receipt, and have the client sign your copy. Otherwise, copies can be emailed directly at a later date.